Build Your Career with Astra Sage

About Astra Sage

Astra Sage Inc. is a sustainability-focused company operating in the Used Cooking Oil (UCO) recovery and export supply chain. Our mission is to safely remove waste cooking oil from the food ecosystem and transform it into a low-carbon feedstock used in the production of biofuels and Sustainable Aviation Fuel (SAF).

We operate a traceable and certified waste collection and logistics network, collecting Used Cooking Oil from restaurants, hotels, food chains, and commercial kitchens across Metro Manila and surrounding regions.

The collected oil is transported, tested, stored, and exported to international biofuel producers, supporting the circular economy and global decarbonization goals.

Our operations are conducted in strict compliance with Philippine environmental regulations, including those issued by the Department of Environment and Natural Resources (DENR) – Environmental Management Bureau (EMB).

Under DENR Administrative Order (DAO) 2013-22, Used Cooking Oil is classified under Waste Code I102 – Used Vegetable Oil, and Astra Sage operates as a Category A Establishment responsible for regulated collection, transport, storage, and export of hazardous waste.

To ensure strong financial governance, regulatory compliance, and operational traceability, Astra Sage is seeking to appoint a qualified Accounts and Finance Manager.

​

Position Summary

The Accounts and Finance Manager serves as the custodian of Astra Sage’s “System of Record.”

This role goes far beyond traditional accounting responsibilities. It forms part of Astra Sage’s Two-Key Control System, where the Accounts and Finance Manager works closely with the Pollution Control Officer (PCO) to ensure that every liter of oil collected is:

• Financially accounted for
• Legally documented for the Bureau of Internal Revenue (BIR)
• Traceable for ISCC sustainability certification

The Accounts and Finance Manager acts as the financial gatekeeper of the supply chain, ensuring that:

• No supplier payment is released without proper documentation
• No oil movement occurs without a traceable record
• No export shipment leaves the warehouse without a complete Shipment Master File (SMF)

In practice, this role maintains the single source of truth that links:

Collection → Warehouse Storage → Batch Mixing → Export Shipment → Financial Records.

Through rigorous bookkeeping, documentation, and reconciliation, the Accounts and Finance Manager ensures that Astra Sage’s financial records remain fully auditable, compliant with BIR regulations, and aligned with ISCC traceability requirements.

​

What We Are Looking For

We are seeking a disciplined and highly detail-oriented finance professional who understands that accounting in Astra Sage is not only about numbers, but about maintaining a complete paper trail for environmental, tax, and export compliance.

The ideal candidate will:

• Possess strong knowledge of Philippine accounting and tax regulations
• Be experienced in bookkeeping, invoicing, and financial reporting
• Maintain strict discipline in documentation and record management
• Support operational traceability of oil batches and inventory
• Work closely with the Pollution Control Officer and Operations Team
• Maintain the financial integrity of the entire UCO supply chain

This role is critical to ensuring Astra Sage operates with financial transparency, regulatory compliance, and full operational traceability.

Education and Qualification Requirements

​

Education

Bachelor’s Degree in one of the following fields:

• Accountancy
• Finance
• Commerce
• Business Administration
• Financial Management

Professional Certification (Preferred)

• Certified Public Accountant (CPA)
• Certified Management Accountant (CMA)
• Accounting or Finance Professional Certification

 

Experience

Minimum 3–5 years of accounting experience, ideally within:

• Logistics operations
• Commodity trading
• Waste management
• Manufacturing operations
• Export businesses

Experience working with BIR regulatory frameworks and tax compliance is highly desirable.

​

Technical Knowledge Requirements

Candidates must demonstrate knowledge or experience in:

• Philippine Bureau of Internal Revenue (BIR) tax regulations
• BIR invoicing and documentation rules
• Accounting software and advanced Excel-based financial management
• Inventory accounting and reconciliation
• Mass balance accounting principles (In = Out)
• Financial audit preparation and compliance

Understanding supply chain traceability systems and operational reconciliation is highly preferred.

​

Core Competencies

Extreme Attention to Detail

Ability to identify discrepancies such as:

• Missing signatures on documents
• Incorrect supplier details
• Volume differences exceeding 2%

 

Integrity

Firm commitment to Astra Sage’s “Single Source of Truth” principle, where:

One physical movement of oil must correspond to exactly one documented financial record.

​

Communication

Ability to coordinate daily with:

• Pollution Control Officer (PCO)
• Head of Operations
• Warehouse personnel
• Export logistics providers

 

Analytical Discipline

Capability to perform regular reconciliations between:

• Physical inventory
• Financial records
• Operational documentation.

 

Roles and Responsibilities

The Accounts and Finance Manager will oversee financial management across the entire Astra Sage supply chain including collection, warehouse storage, and export operations.

​

1. Financial Bookkeeping & Tax Compliance

The Accounts and Finance Manager shall maintain the financial integrity of Astra Sage’s accounting system.

Responsibilities include:

​

BIR Compliance

Ensure all accounting practices strictly comply with Philippine Bureau of Internal Revenue (BIR) requirements, including Revenue Regulations RR 7-2024.

​

Invoicing Compliance

• Issue BIR-compliant Invoices for all sales transactions
• Ensure invoices replace traditional Official Receipts where applicable
• Maintain invoice registers for all domestic and export transactions

 

VAT Management

• Apply 12% VAT for domestic transactions
• Maintain documentation proving 0% VAT (Zero-Rated) eligibility for exports
• Maintain supporting documentation including Bill of Lading and export declarations

 

Audit Readiness

Maintain both physical and digital records for a minimum of 10 years, ensuring that:

• Any financial or operational document can be retrieved within 10 minutes during regulatory or tax audits.

​

2. Operational Inventory & Traceability (The “Paper Trail”)

This role maintains the financial documentation layer of Astra Sage’s traceability system.

​

Master Data Setup

Create and maintain Unique Identification Numbers for:

• Suppliers
• Customers
• Collection batches
• Drums and storage containers

This prevents fraud, duplication, and “ghost supplier” entries.

Mass Balance Accounting

Execute the Rule of Mass Balance:

Total Oil In = Total Oil Out

Ensure that:

• Recorded purchases equal volumes stored and exported
• No unexplained loss or excess occurs in the system

 

Batch & Mix Tracking

Maintain the Batch Register documenting:

• Which collection batches were received
• Which batches were mixed in storage tanks
• Which batches were exported in specific shipments

This documentation is essential for ISCC certification audits.

Scale vs Book Reconciliation

Perform daily reconciliation between:

• Driver collection receipts
• Warehouse weighing scale records
• Accounting entries

Any variance greater than 2% must be reported immediately to the Head of Operations.

 

3. Export & Logistics Coordination

The Accounts and Finance Manager supports the export supply chain by ensuring documentation accuracy.

Shipment Master File (SMF)

Prepare and maintain the Shipment Master File, which acts as the “Birth Certificate” for every export shipment.

The SMF must include:

• Commercial Invoice
• Packing List
• Bill of Lading
• Laboratory Certificate of Analysis (COA)
• Export documentation

 

Customs Documentation Accuracy

Ensure export documents contain correct classification including:

• HS Code: 1518.00
• Waste Code: I102

Incorrect classification could result in customs delays or shipment seizure.

Cross-Department Verification

Before finalizing export shipments:

• Verify with the Pollution Control Officer that all Basel Convention and Prior Informed Consent (PIC) documents are complete
• Confirm export documentation aligns with the Commercial Invoice and Bill of Lading

 

4. Fraud Prevention & Internal Controls

The Accounts and Finance Manager plays a critical role in preventing financial and operational fraud.

​

Segregation of Duties

Maintain strict separation between:

• Financial verification
• Operational handling of oil

The Accounts Manager verifies paperwork but must never handle physical oil.

Ghost Supplier Detection

Regularly audit the Supplier Register and ensure that:

• All suppliers receiving payments exist in the PCO’s DENR registry
• No duplicate or fictitious suppliers exist.

 

Payment Verification

Payments to suppliers may only be released when:

• Hazardous Waste Manifest is signed
• Collection receipts are verified
• Warehouse intake records are confirmed

All supplier payments must be made through secure channels such as:

• Bank Transfer
• GCash

Cash payments are strictly prohibited.

 

5. Financial Documentation & Record Keeping

The Accounts and Finance Manager must maintain organized records including:

• Supplier invoices
• Sales invoices
• Payment vouchers
• Purchase records
• Warehouse intake records
• Export shipment records
• Bank transaction records

All records must be maintained in accordance with Philippine accounting regulations and Astra Sage internal compliance standards.

​

Why Join Astra Sage

Astra Sage is building a transparent and responsible waste-to-energy supply chain that contributes to global climate goals.

Joining Astra Sage means being part of a company that:

• Supports the circular economy
• Prevents hazardous waste from re-entering the food system
• Contributes to the production of sustainable aviation fuel and renewable biofuels
• Operates with strict traceability, compliance, and environmental responsibility

Equal Opportunity Statement

Astra Sage Inc. is an equal opportunity employer.

We are committed to creating a diverse and inclusive workplace and do not discriminate based on:

• Race
• Gender
• Religion
• National origin
• Disability
• Age
• Sexual orientation
• Marital status

All qualified applicants will receive consideration for employment based on merit, qualifications, and experience.

​

How to Apply

Interested candidates may submit:

• Resume / CV
• Copies of professional certifications (if applicable)

to:

lochan.dadhich@astra-sage.com